UC Microsoft Consolidated Campus Agreement (MCCA)
Departments may lease software based on FTE (Full Time Employees). This benefits departments that have more computers than staff, and upgrade Microsoft products often. Please see below for a list of enrolled departments.
If the number of your department's computers is equal to or greater than your FTE for faculty and staff, and if your department upgrades Office, Windows, or Server OS's at least once every 3 years, this agreement may be cost-effective for your department. The price will go down if we meet certain enrollment levels.
UC enrollment is effective July 1st each year. New enrollments and renewals are due at ACMS/Software Distribution on April 15th, each year. Mid-term new enrollments may also be available on an irregular basis. contact us at software@ucsd.edu well before April 15th to work out the details.
All the other changes (Prices and products changing) will happen in March about mid-month.
What kind of license do I need?
Download this PDF for more information.
Costs
Payment must be made via UCSD departmental recharge. All prices include tax and access to downloads of the software. These prices assume electronic distribution. The FTE (Full-time employee; see below) calculation is based upon your April payroll numbers.
We assume you will be renewing and that you will be recharged on the same index number as the previous year. So, only changes in payroll count or products desired will need to be modified when we send your renewal notice. If you do not opt out in the 2 week opt out period ending on the deadline, we will renew your department, and charge your department, using the previous year's enrollment details.
Academic Desktop with CORE CAL
The cost of the Academic Desktop for 2009-2010 is $35 per FTE per year. This includes:
- Microsoft Office Enterprise 2007:
- Access 2007
- Communicator 2007
- Excel 2007
- Groove 2007
- InfoPath 2007
- OneNote 2007
- Outlook 2007
- PowerPoint 2007
- Publisher 2007
- Word 2007
- Office Outlook 2007 with Business Contact Manager (Optional download)
- Microsoft Office for Mac 2004 Professional Edition
- Windows Vista Enterprise Upgrade
- Microsoft CORE CAL Suite, which includes Client Access Licenses for:
- Windows Server
- Exchange Server
- Systems Management Server
- SharePoint Portal Server
UCSD suite with CORE CAL
The cost of the UCSD Suite for 2009-2010 is $49 per FTE per year. This includes the items above, plus:
- Expression Web
- Project Pro with 1 Project Server CAL
- Visio Pro
- Visual Studio Pro
Academic Desktop or UCSD Suite, with Enterprise CAL
Academic Desktop with Enterprise CAL: $44 per FTE per year
UCSD Suite with Enterprise CAL: $58 per FTE per year
Enterprise CAL adds to the above suites:
- Exchange Enterprise CAL
- Sharepoint Enterprise CAL
- Office Communications Server 2007 CAL,
- Rights Management Services
- Forefront Security Suite:
- Microsoft Forefront Client Security (formerly Microsoft Client Protection)
- Microsoft Forefront Security for Exchange Server (currently Microsoft Antigen for Exchange)
- Microsoft Forefront Security for SharePoint (currently Antigen for SharePoint)
- Microsoft Forefront Security for Office Communications Server (currently Antigen for Instant Messaging)
- System Center Operations Manager Client Operations Management License
- (Note Forefront management console licenses are separate - priced by the each below)
Note Exchange hosted services will require changing how your mail is routed to go off campus and back. Your Email addresses will change.
Contact your IT support before implementing this to understand how changing all your email addresses will impact your operations, and consult with the university business practices to ensure that any such change will not conflict with business of the university rules.
Optional Titles
The following titles can be ordered but will only actually be available if at least 300 FTE UC-wide place an order for each title:
| Title | Price per FTE |
|---|---|
| Desktop Optimization Pack (Includes Softgrid, Asset Inventory Service, Advanced Group Policy Management, Diagnostics and Recovery Toolset) | $3 |
| Digital Image Suite | $2 |
| ESP Client | $44 |
| ESP SDK | $5 |
| Expression Blend | $5 |
| Expression Design ML | $5 |
| Expression Media ML | $5 |
| Expression Studio | $5 |
| Expression Web | $4 |
| ExprssnEncdr | $5 |
| Forefront Client Security ML Monthly Subscription Per User (part of the enterprise CAL) | $3 |
| Forefront Sec ExchangeSvr Monthly Subscription Per User (part of the enterprise CAL) | $3 |
| Forefront Sec Suite Monthly Subscription Per User (part of the enterprise CAL) | $10 |
| Forefront Security SharePoint (12Mo) Subscription Per User (part of the enterprise CAL) | $2 |
| Mappoint | $4 |
| Microsoft Math | $3 |
| MS Exch Hosted Archive Monthly Subscription Per User | $52 |
| MS Exch Hosted Archive Monthly Subscription Services ExtraStor | $37 |
| MS Exch Hosted Continuity Monthly Subscription Per User | $22 |
| MS Exch Hosted Encryption Monthly Subscription Per User | $16 |
| MS Exch Hosted Filtering Monthly Subscription Per User | $10 |
| Office Communicator | $2 |
| Office Groove Enterprise Service Per User | $13 |
| Office Live Meeting Std Per User | $14 |
| OfficeLive MeetingPro SubscriptionPer User | $40 |
| ProClarity Analytics Desktop Pro Lic/SA | $9 |
| Publisher | $2 |
| SQL CAL Per User (Must subscribe all FTE) | $4 |
| Streets and Trips | $2 |
| Win Vis Ent Central Dsktp SA Subscription Per User | $3 |
Servers may only be leased with re-enrollment or new enrollments. Server products are per license, not FTE based. They are only available to departments enrolling their FTE. Client Access License “CAL’s” are needed for users not processor or management console licensed.
| Server Software | Standard License | Enterprise License |
|---|---|---|
| Biztalk Adaptor Pack 1 Processor | $404 | |
| BizTalk Server 1 Processor License | $2,402 | |
| BizTalk Server Branch 1 Proc | $124 | |
| BizTalk Server Dev All Languages Lic/SA | $52 | |
| BizTalk Server Std | $584 | |
| Commerce Server 1 Processor License | $481 | $1,373 |
| Configuration Manager Server Management License | $11 | $29 |
| Data Protect Mgmt Lic Per OSE | $11 | $29 |
| Dynamics CRM Ent Svr | $240 | |
| Dynamics CRM LTD Extrnl Cnctr | $96 | |
| Dynmcs CRM Add Extrnl Con | $144 | |
| Exchange Server | $48 | $272 |
| Exchange Server External Connector | $3,432 | |
| Forefront / Antigen Enterprise Manager Management Console | $16 | |
| Forefront Sec ExchangeSvr Monthly Subscription External Connector | $3,064 | |
| Forefront Sec SharePoint MnthlySub Intrnet Sites Add-on | $3,299 | |
| Forefront Sec Svr Management Console Monthly Subscription Services | $16 | |
| Forfrnt Clnt Sec Management Console Monthly Subscription | $15 | |
| Forfrnt Clnt Sec Management Console Monthly Subscription w/SQL | $435 | |
| Identity Lifecycle Manager External Connector | $1,243 | |
| Identity Lifecycle Manager Server 1 Proc Lic | $1,170 | |
| Identity Lifecycle Manager Server Live Edition | $135 | |
| ISA Server 1 Processor License | $88 | $387 |
| Office Business Scorecard Mgr | $1,326 | |
| Office Communications Server | $48 | $272 |
| Office Communications Server External Connector | $160 | $160 |
| Office Forms Server | $301 | |
| Office Forms Svr Internet Sites | $1,502 | |
| Office Groove Server | $301 | |
| Office Live Mtg Pro Monthly Subscription Per User | $40 | |
| Office Live Mtg Standard Monthly Subscription Per User | $14 | |
| Office SharePoint Internet conn for non-employees | $2,780 | |
| Office SharePoint Server | $301 | |
| Ops Mgr Ent Ops Mgmt Lic (License each Addl Managed Server) | $29 | |
| Ops Mgr Server (License for Main Server without SQL - was “MOM”) | $39 | |
| Ops Mgr Server w/SQL (License for Main Server with SQL) | $90 | |
| Project Portfolio Server | $304 | |
| Project Prtfolio External Connect | $2,423 | |
| Project Server | $26 | |
| Project Server External Connector | $2,423 | |
| Project Server w/Project Portfolio Server | $456 | |
| Server Management Suite (System Center Management Suite) | $22 | $59 |
| SoftGrid External Connector for Terminal Server | $120 | |
| SQL Server (Uses CAL’s) | $43 | $577 |
| SQL Server 1 Processor | $390 | $1,624 |
| System Center Config Mgr Server (Replaced SMS Server) | $39 | |
| System Center Config Mgr Svr w/SQL Ent Ed | $89 | |
| System Center Data Protection Management License (DPML) | $12 | |
| System Center Data Protection Manager Server | $29 | |
| System Center Essentials Client ML 20 Pack | $22 | |
| System Center Essentials Client ML 5 Pack | $7 | |
| System Center Essentials Server Management License (ML) | $7 | |
| System Center Essentials Server no SQL | $127 | |
| System Center Essentials Server with SQL | $158 | |
| System Center MDM Svr no SQL | $148 | |
| System Center MDM Svr w/SQL | $243 | |
| System Center Reporting Manager console | $130 | |
| System Center Virtual Machine Manager Server Manager License Enterprise | $60 | |
| System Center Vrtl Mach MgrWGE | $34 | |
| Whale IntlgtAppGtwy ExCon (SSL VPN for Apps) | $2,298 | |
| WhaleIAGSvr VrtHardDrive | $440 | |
| Win Rghts Mgt Svc ExtnCon | $1,238 | |
| WINDOWS HIGH PERFORMANCE SERVER | $8 | |
| Windows HPC Pack 2008 per each server in the cluster (commonly referred to as head nodes or compute nodes) | $3 | |
| Windows Server | $30 | $96 |
| Windows Server 2008 HPC Edition OS | $4 | |
| Windows Server Datacenter 1 Processor License (Min 2) | $97 | |
| Windows Server External Connector | $137 | |
| Windows Server Web | $20 | |
| Windows Terminal Server External Connector | $544 |
| Additional Client Access Licenses - All “User” | Faculty/Staff | Student Only |
|---|---|---|
| Antigen Instant Messaging 12-Mo Subscription (part of the enterprise CAL) | $2 | $1 |
| Core User CAL (Includes CALs for Win Srv, Exch Srv, Sharepoint & SMS) | $15 | $2 |
| Dynamics CRM CAL User CAL | $57 | $37 |
| Dynamics CRM Limited CAL User CAL | $17 | $11 |
| Dynmcs CRM Addd Full Use CAL User CAL | $40 | $26 |
| Enterprise CAL (includes Core CAL and Exchange Enterprise CAL, Sharepoint Enterprise CAL, Office Communications Server 2007 CAL, Rights Management Services, Forefront Security Suite, System Center Operations Manager Client Operations Management License) | $18 | $9 |
| Exch Hosted Filtering 12 Mo Subscription Per User | $11 | $7 |
| Exchange Enterprise User CAL add on to above Standard CAL | $5 | $3 |
| Exchange Standard User CAL | $2 | $1 |
| Forefront Client Security Monthly Subscription Per User | $3 | $2 |
| Forefront Security for Exchange Svr 12Mo Subscription Per User | $4 | $2 |
| Forefront Security SharePoint Subscription Per User | $2 | $2 |
| ILM CAL User CAL Per User | $3 | $2 |
| Office Business Scorecard Device CAL | $5 | |
| Office Comm Svr Ent CAL User CAL | $12 | $8 |
| Office Comm Svr Std CAL User CAL | $3 | $2 |
| Office Communications Server CAL | $3 | $2 |
| Office Forms User CAL | $5 | $3 |
| Office Groove Enterprise Service Per Device | $16 | $10 |
| Project Portfolio Svr Device CAL | $20 | $13 |
| SharePoint Ent User CAL (must have STD CAL also) | $6 | $4 |
| SharePoint User CAL | $6 | $1 |
| SoftGrid CAL for Terminal Server Device CAL | $2 | $1 |
| SQL User CAL | $5 | $5 |
| System Center MDM CAL User CAL | $5 | $3 |
| Whale Intelligent App Gateway CAL Lic/SA User CAL | $2 | $2 |
| Win Rghts Mgt Svc User CAL | $3 | $2 |
| Windows Server User CAL | $2 | $1 |
| Windows Terminal Svr User CAL | $4 | $3 |
Student License Option - All students in your department must be enrolled for Client Access Licenses above, or licenses below
| Title | License |
|---|---|
| Desktop Campus | $15 |
| Desktop Campus w/ Enterprise CAL | $26 |
| Desktop Optimization Pack (Includes Softgrid, Asset Inventory Service, Advanced Group Policy Management, Diagnostics and Recovery Toolset) | $3 |
| Desktop UCSD Suite w/ Enterprise CAL | $37 |
| Desktop UCSD Suite with CORE CAL | $26 |
| Exch Hosted Archive Monthly Sub Per User ExtraStor | $37 |
| Exch Hosted Archive Monthly Subscription Per User | $48 |
| Exch Hosted Continuity Monthly Subscription Per User | $22 |
| Exch Hosted Encryption Monthly Subscription Per User | $16 |
| Exch Hosted Filtering Monthly Subscription Per User | $7 |
| Expression Blend | $5 |
| EXPRESSION DESIGN | $5 |
| Expression Media ML | $3 |
| Expression Studio | $5 |
| Expression Web | $3 |
| Forefront / Antigen Instnt Msging Monthly Subscription Per User | $1 |
| Forefront Sec SharePoint Subscription Per User | $1 |
| Forefront Sec Suite Monthly Subscription Per User | $7 |
| Mappoint | $5 |
| Microsoft Math | $2 |
| Office Communicator | $2 |
| Office Groove Ent Service Monthly Subscr Per User | $9 |
| Office Live Mtg Pro Monthly Subscription Per User | $40 |
| Office Live Mtg Standard Monthly Subscription Per User | $14 |
| Project Pro w/1 ProjectSvr CAL | $4 |
| Publisher | $2 |
| Streets and Trips | $2 |
| System Center MDM CAL User CAL | $3 |
| Win VisEnt CentralDsktpSA Monthly Subscription Per User | $1 |
Calculating Your FTE (Full-Time Employees)
The FTE calculation is based upon your April payroll numbers. To calculate your FTE:
- Get your number of full time faculty, part time faculty, full time
staff, and part time staff from the Payroll department.
- Multiply each of the above by the following:
- Full time faculty: 1
- Part time faculty: 1/3
- Full time staff: 1
- Part time staff: 1/2
- Add the numbers up.
Report each of the 4 categories above, and round the total number up to the nearest whole FTE.
The computation of FTE from Microsoft follows:
Counting Faculty/Staff FTE
Campus Agreement 3.4 Subscription pricing is based on a count of your total faculty/staff Full-time Equivalent (FTE) employees and requires organization-wide coverage of the products selected. To that end, you must include all of the FTE in your organization (defined as the entire institution or one or more entire departments). These FTE counts are the same numbers institutions in the United States must report to the federal government as represented in IPEDS Form S, and are calculated as follows: For example, you have 2000 full time faculty, 3000 part time faculty, 1000 full time staff and 1000 part time staff. The FTE count is calculated as follows:
2000 + 3000/3 + 1000 + 1000/2 = 4500 FTE
Note: Student employees must be counted as part time staff when calculating your total faculty/staff FTE.
An enrolling department could be "Project in Cognitive and Neural Development" as an example case, but there is no sharing outside of that department (for instance "up stream" in CRL or in CogSci). If CogSci or CRL wish to enroll, the project would be counted and covered. And employees also include in-kind employees.
A student working 2 hours and being paid, or in-kind, or a regular staff person working 20 hours all count as 50% of a FTE.
Benefits:
- Eliminate multiple purchases throughout the year by licensing your whole department for the year at one low price.
- Access to the most current technology.
- Subscription licensing eliminates the need to track licenses for individual products on individual computers
- One payment covers all of the products you've selected for the year.
Through a special, consolidated Microsoft® Campus Agreement Subscription with pricing and options customized specifically for University of California, you can now get the most current Microsoft software at prices lower than you'll find anywhere else.
With Campus Agreement Subscription, you license all of the computers and users in the participating departments for use of the most current Microsoft software for up to 12 months at a time. This is the easiest and most cost-effective way to license Microsoft software.
Besides the remarkably low prices, here are a few other reasons we think you'll find this licensing model extremely attractive:
- Streamlined software procurement process for current technology With subscription licensing, you're licensed to run the most current version of the software products included in the subscription-including any upgrades and downgrades of those products. This flexibility means always having the very best software for your users with complete flexibility in deployment options.
- Simplified software asset management Subscription licensing eliminates the need to track licenses for individual products on individual computers. This is especially helpful for managing software assets in a decentralized environment.
- Predictable budgeting and purchasing One payment covers all of the products you've selected for the year. Plus, participating University of California institutions will not experience a price increase the first year, and we have the opportunity to drive prices lower with higher participation. We will also have the opportunity to use the Three-Year Subscription option in the second year and receive three additional years of price consistency and budget predictability.
Not sure if you want to participate? Consider these additional benefits:
- Excellent value
By standardizing on a platform of products, your total cost of ownership is reduced while productivity and access to current technology are increased.
- Multiple computer support
While traditional licensing is per-computer, Campus Agreement Subscription provides licensing coverage for all computers within a department based on an employee count (Full-Time Equivalency), rather than a PC count. If a faculty or staff member has more than one computer, both are covered. Since licensing is based on the FTE count, new desktops added to a department are automatically covered for the subscribed products at no additional cost.
- Easy compliance
Because all of your institution's computers and users are licensed for the term of the agreement, it's easy to be sure that you're fully-licensed for the selected products.
- Work at home support
Under Campus Agreement Subscription, faculty and staff have the opportunity to use the same Client Access Licenses (CAL's) from home as they use from work. Optionally at department discretion, desktop products licensed for the office can be used on their home computer for work purposes only, at no additional licensing cost.
Note: The computer must be brought to campus and software installed on campus to exercise this option in the case of desktop software. The software must be removed by the department when the WAH user is leaving the department, or upon the department leaving MCCA. A Work at Home agreement form to be signed by the department and work at home user, if more than the CAL's are to be used, is available. Contact us.
- Coverage for open access computer labs
For participating departments, open access computer labs are covered for the same products licensed to the department's faculty and staff.
Don't miss your chance to participate. Email software@ucsd.edu to express interest and request more information.
Departments in the 2007-2008 MCCA
Academic Desktop
Admissions and Enrollment Services Center for Research in Language
Career Services
Center for Functional MRI
Center on Pacific Economies
CRL
Global Leadership Institute
HIV Neurobehavioral Research Group (HNRC)
Graduate School of International Relations and Pacific Studies (IR/PS)
ISIC
PACE
Psychiatry
Reproductive Medicine, Division of Endocrinology
San Diego Super Computer Center (SDSC)
Tobacco Control Policies Project
UC Institute on Global Conflict and Cooperation
UCSD Extension
UCSD Medical Centers
U.S.- Mexican Studies
UCSD Suite
(Academic Desktop bundle plus Frontpage, Project/pro, Visio/pro, Visual Studio/pro)
Academic Senate
ACMS
ADM-REG
Campus Planning
Chancellor
Institute for Neural Computation
Mathematics
Media Services
Media Teaching Lab
Office of Engineering Computing at Jacobs School of Engineering
Pediatrics
SVCAA
UCSD Libraries
UCSD Rady School of Management
UCSD Student Research & Information
VCSA
Vice Chancellor Business Affairs
Departments enrolling servers
ACMS
Extension
Center for Functional MRI
Library
Media Services
Pediatrics
SDSC
Departments enrolling in the Student option
Rady School
Notes:
All MCCA participants that have the Academic Desktop coverage are entitled to use Mac Office Pro. Mac Office Pro comes with Virtual PC - but alone does not include an OS. Rights to Windows XP Pro or Vista Business/Enterprise or Ultimate come by way of Windows Upgrade coverage - which is included in the Campus Desktop enrollments. Windows upgrades in this agreement can be used for up to 4 instances per computer (in virtual or real instances).
